Exchange students of the THWS
The Studierendenwerk Würzburg guarantees a reservation of a room for every exchange student of the Technical University of Applied Sciences Würzburg-Schweinfurt (THWS), provided that the student has sent a complete and correct online application to the Studierendenwerk Würzburg by 15 June for the following winter semester and by 15 January for the following summer semester and that there are still rooms available. In addition, the rental contract for a reserved place in a student residence must be received by the Studierendenwerk in full and signed within a given time. Also within this period, the required payment of the deposit and the total rents must be credited to the bank account of the Studierendenwerk Würzburg.
You can rent a room in the student residence for the following periods:
Campus Schweinfurt:
1 September - 28/29 February of the following year (1 semester)
1 September - 31 August of the following year (2 semesters)
1 March - 31 August (1 semester)
1 March - 28/29 February of the following year (2 semesters)
Campus Würzburg:
1 September - 31 March of the following year (1 semester)
1 September - 30 September of the following year (2 semesters)
1 March - 30 September (1 semester)
1 March - 31 March of the following year (2 semesters)
The rent is payable for the entire contract period, regardless of the duration of any grant and actual duration of the stay in the student residence. It is not possible to move rooms.
Step 1: Save Letter of Admission/Invitation (Zulassungsbescheid)
For the application it is absolutely necessary that you have a letter of admission/invitation of the THWS. An application without this letter of admission/invitation is not valid and will be cancelled by the Studierendenwerk Würzburg. If you have received the letter of admission/invitation as PDF file, then save this file. If you have received the letter of admission/invitation by mail, then scan the letter and save as PDF file. The PDF file must not be bigger than 850 kB. You will need the file in Step 3.
Step 2: Scan your identity card/passport
Please scan your ID-card or passport and save as PDF. The PDF must not be bigger than 850 kB. You will need the file in step 3.
Step 3: Fill in online application
After that, go to:
https://www.swerk-wue.de/en/wohnen/move-in-guide/applications-for-accommodation.html
and fill out the application for the student residence taking the following instructions into account:
Field "Location of university"
You need to choose the location of the classes you take at the THWS. If those take place completely or predominantly in Würzburg than you have to choose Würzburg, otherwise Schweinfurt. If you are not sure if they take place in Würzburg or in Schweinfurt please inquire this information from the THWS before sending your application.
Field "Wished types of housing"
You will have to make a choice here because of the software, but due to the guarantee of a room, your choice here cannot be taken into account.
Field "Wished student residences"
You will have to make a choice here because of the software, but due to the guarantee of a room, your choice here cannot be taken into account.
Field "Favoured move-in date"
You may only choose:
1 March (... 01.03.)
1 September (... 01.09)
Due to the guarantee of a room, a different choice here cannot be taken into account.
Field "Favoured term of rental contract ..."
You will have to make a choice here.
For example at Schweinfurt:
6 months (1 March - 31 August) or
6 months (1 September - 28/29 February of the following year) or
12 months (1 March - 28/29 February of the following year) or
12 months (1 September - 31 August of the following year)
Field "Identity card / passport"
upload the file from Step 2
Field "Certificate of matriculation / letter of admission"
upload the file from Step 1
Field "Security code" (if present)
If there are problems with the security code, often the security code has been typed in wrong or the uploaded file is too big. The file must not be bigger than 850 kB.
Step 4: Confirm link
After you have sent the application, you will receive an email including a link, which has to be confirmed within 7 days after we have sent it. Only if you confirm this link on time, your application will be registered in our system.
If you did not receive an email, also check your spam filter and make sure that your mailbox is not full. It can also be possible that you have given a wrong email address. In this case you will have to send a new application.
Step 5: Conclude tenancy and transfer deposit/total rents
By 31 July respectively 31 January the Studierendenwerk Würzburg will inform you by email, whether a place in the student residence is reserved for you.
If they have reserved a place in a student residence for you, the Studierendenwerk Würzburg will send you the rental contract along with a SEPA direct debit mandate by the beginning of August respectively mid-February by email or (air) mail. To rent the reserved place in a student residence, the rental contract must be received by the Studierendenwerk in full and signed within a relatively short deadline (approximately one week). Also within this period, the required payment of the deposit and the total rents must be credited to the bank account of the Studierendenwerk Würzburg.
The following rental contract and SEPA direct debit mandate are only examples for your information and therefore not valid:
Download sample rental contract for Schweinfurt
Download sample rental contract for Würzburg
Download sample SEPA direct debit mandate
Details for the transfer of the deposit and total rents:
Name of account holder: Studierendenwerk Wuerzburg
Address of account holder: Am Studentenhaus 1, 97072 Wuerzburg, Germany
Name of bank: UniCredit Bank Wuerzburg / HypoVereinsbank Wuerzburg
Address of bank: Eichhornstraße 2a, 97070 Wuerzburg, Germany
SWIFT (BIC): HYVEDEMM455
IBAN: DE40 7902 0076 0001 4978 04
Amount: deposit + total rents + any incurring bank charges
Payment details: "Ident.-No. _ _ _ _ _ _“ (see rental contract above § 1) + "deposit/rents"